Outside services we use
These companies help run Beadbar. Each handles Beadbar data only to provide its service to us, and is bound by written terms to protect the data and not sell it. The table shows what each one handles and where. A service marked “Not yet in use” is listed ahead of time and handles no data yet. We add a company here, and email heads of school, at least 30 days before it handles school data.
Change log
| Version | Date | Change |
|---|---|---|
| 1.0 | 2026-09-25 | First version for the pilot. |
| 1.1 | 2026-09-26 | Vercel and Neon now run in the US West (Oregon) region instead of US East (Virginia), closer to our schools in Utah. Data stays in the United States. |
| 1.2 | 2026-09-26 | Stripe is now in use for paid plans: card payments and sales tax. It handles the billing details of the person paying, never children’s data. |
| Service | What it does | Data it handles | Where | Since |
|---|---|---|---|---|
| Vercel Inc. | Hosts the website and runs the app’s server code. | All app data passes through while pages load. Short-lived request logs record IP address and page address, never page content. | United States (Portland, Oregon region) | 2026-09-25 |
| Neon (Databricks, Inc.) | Stores the database: accounts, schools, classrooms, children, and records. | Everything the app stores. | United States (AWS us-west-2, Oregon) | 2026-09-25 |
| Postmark (ActiveCampaign, LLC) | Sends sign-in codes, staff and family invites, and notices that a report is ready. | Email address, name of the person inviting, school name, and a child’s first name in family emails. Postmark keeps message content up to 45 days. | United States | 2026-09-25 |
| Google LLC | Optional “Continue with Google” sign-in. | Receives a sign-in request; sends us your name, email address, and profile photo address. | United States | 2026-09-25 |
| Stripe, Inc. | Takes card payments for paid plans and works out sales tax on them (Stripe Tax). Card numbers go to Stripe, never to us. | For the person paying: billing name, email address, billing address, and card details. For the account: the plan, the number of classrooms paid for, and an account number that links the payment to the school or family. No children’s data. | United States | 2026-09-26 |